BrightVow Ceremonies Privacy Policy
Effective Date: 2025 FEB 23
Last Updated: 2025 FEB 23
BrightVow Ceremonies ("we," "our," "us") is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website, https://www.brightvowceremonies.com, book our services, or otherwise engage with us.
By using our services, submitting forms, or providing personal information, you agree to the terms of this Privacy Policy.
BrightVow Ceremonies Privacy Policy
Effective Date: 2025 FEB 23
Last Updated: 2025 FEB 23
BrightVow Ceremonies ("we," "our," "us") is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website, https://www.brightvowceremonies.com, book our services, or otherwise engage with us.
By using our services, submitting forms, or providing personal information, you agree to the terms of this Privacy Policy.
1. Information We Collect
We collect various types of personal information based on your interactions with us, including but not limited to:
1.1. Personal Information You Provide to Us
Contact details: Name, email address, phone number, mailing address.
Booking & Payment information: When scheduling services, we collect billing details, transaction history, and service preferences.
Identification Documents: Copies of government-issued IDs may be collected for marriage verification purposes.
Marriage License Information: If required by law, we may collect and temporarily store copies of your marriage license for record-keeping and compliance.
Personal Details for Ceremonies: Names of partners, ceremony preferences, vows, or any other details submitted for personalization.
1.2. Automatically Collected Information
Website Usage Data: IP addresses, browser type, operating system, referring URLs, device information, and site navigation behavior.
Cookies & Tracking Technologies: We use cookies, log files, and analytics tools to enhance user experience and website functionality.
1.3. Third-Party Data Collection
Payment Processing: Payments are processed through third-party providers (such as Stripe, PayPal, Apple Pay, or others), and we do not store full credit card details.
Marketing & Analytics Tools: We may use third-party platforms (such as Google Analytics, Facebook Pixel, etc.) to analyze user engagement and advertising performance.
2. How We Use Your Information
We collect and use personal information to:
Process bookings and provide officiant services.
Verify identity and legal eligibility for marriage ceremonies.
Submit required documents (such as marriage licenses) to county or state offices.
Communicate with you about services, confirmations, and customer support.
Send marketing emails and promotional offers (only with your consent).
Improve website performance, security, and user experience.
Maintain records for legal and compliance purposes.
3. How We Share and Disclose Your Information
We do NOT sell or rent your personal information. However, we may disclose personal data in the following cases:
Legal & Compliance Requirements: If required by law, court order, or government request.
Marriage License Submission: If we are required to submit your marriage license to the county office, we will disclose only the necessary details to fulfill legal obligations.
Third-Party Service Providers: Payment processors, email service providers, website hosting companies, and analytics platforms may receive access to certain information as needed to provide their services.
Business Transfers: In the case of a business merger, sale, or restructuring, personal information may be transferred as part of the business assets.
4. Retention of Information
We retain personal information for as long as necessary to:
Fulfill legal and regulatory requirements.
Maintain internal business records.
Resolve disputes or enforce agreements.
4.1. Retention Periods:
The following retention periods apply to information stored with BrightVow Ceremonies. After the posted retention period, we securely delete or anonymize your data.
Marriage License Records: Retained in perpetuity after the ceremony to comply with state regulation and business record-keeping requirements (listed above).
Identification Documents: Retained for up to 5 years, then permanently deleted unless legal retention is required.
Booking & Payment Records: Retained for up to 7 years for accounting and tax purposes.
Marketing & Contact Information: Retained until you request deletion or unsubscribe.
5. Your Rights and Choices
You have the following rights regarding your personal information. To exercise these rights, please contact us at [email protected].
Access & Correction: You may request access to your data and ask for corrections if inaccurate.
Data Deletion: You may request removal of your personal data, subject to legal retention requirements.
Marketing Opt-Out: You can unsubscribe from marketing communications at any time by clicking "unsubscribe" in emails or contacting us directly.
Cookies & Tracking Preferences: You can manage cookie preferences through your browser settings.
6. Data Security
While we strive to protect your data, no online transmission or storage method is 100% secure. We take appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. Measures include:
Secure server environments with SSL encryption.
Access control policies limiting internal data access.
Routine security monitoring and software updates.
Compliance with industry best practices for data storage and handling.
7. Third-Party Websites & Services
Our website may contain links to third-party websites or services, including external wedding vendors or social media platforms. We are not responsible for the privacy practices or content of these external sites.
8. Changes to this Privacy Policy
We reserve the right to modify this Privacy Policy at any time. Changes will be reflected on this page with an updated "Last Updated" date. If significant updates occur, we will notify you by email or website notice.
9. Contact Information
If you have any questions about this Privacy Policy or how your data is handled, please contact us at:
Email: [email protected]
Postal Mail: BrightVow Ceremonies, ATTN: Cody Holder, 2174 Wooster St, Nolanville, TX 76559
Phone Number: (361) 894-4604
10. Acknowledgement & Consent
By using our services or providing your information, you acknowledge that you have read and agree to this Privacy Policy.
1. Information We Collect
We collect various types of personal information based on your interactions with us, including but not limited to:
1.1. Personal Information You Provide to Us
Contact details: Name, email address, phone number, mailing address.
Booking & Payment information: When scheduling services, we collect billing details, transaction history, and service preferences.
Identification Documents: Copies of government-issued IDs may be collected for marriage verification purposes.
Marriage License Information: If required by law, we may collect and temporarily store copies of your marriage license for record-keeping and compliance.
Personal Details for Ceremonies: Names of partners, ceremony preferences, vows, or any other details submitted for personalization.
1.2. Automatically Collected Information
Website Usage Data: IP addresses, browser type, operating system, referring URLs, device information, and site navigation behavior.
Cookies & Tracking Technologies: We use cookies, log files, and analytics tools to enhance user experience and website functionality.
1.3. Third-Party Data Collection
Payment Processing: Payments are processed through third-party providers (such as Stripe, PayPal, Apple Pay, or others), and we do not store full credit card details.
Marketing & Analytics Tools: We may use third-party platforms (such as Google Analytics, Facebook Pixel, etc.) to analyze user engagement and advertising performance.
2. How We Use Your Information
We collect and use personal information to:
Process bookings and provide officiant services.
Verify identity and legal eligibility for marriage ceremonies.
Submit required documents (such as marriage licenses) to county or state offices.
Communicate with you about services, confirmations, and customer support.
Send marketing emails and promotional offers (only with your consent).
Improve website performance, security, and user experience.
Maintain records for legal and compliance purposes.
3. How We Share and Disclose Your Information
We do NOT sell or rent your personal information. However, we may disclose personal data in the following cases:
Legal & Compliance Requirements: If required by law, court order, or government request.
Marriage License Submission: If we are required to submit your marriage license to the county office, we will disclose only the necessary details to fulfill legal obligations.
Third-Party Service Providers: Payment processors, email service providers, website hosting companies, and analytics platforms may receive access to certain information as needed to provide their services.
Business Transfers: In the case of a business merger, sale, or restructuring, personal information may be transferred as part of the business assets.
4. Retention of Information
We retain personal information for as long as necessary to:
Fulfill legal and regulatory requirements.
Maintain internal business records.
Resolve disputes or enforce agreements.
4.1. Retention Periods:
The following retention periods apply to information stored with BrightVow Ceremonies. After the posted retention period, we securely delete or anonymize your data.
Marriage License Records: Retained in perpetuity after the ceremony to comply with state regulation and business record-keeping requirements (listed above).
Identification Documents: Retained for up to 5 years, then permanently deleted unless legal retention is required.
Booking & Payment Records: Retained for up to 7 years for accounting and tax purposes.
Marketing & Contact Information: Retained until you request deletion or unsubscribe.
5. Your Rights and Choices
You have the following rights regarding your personal information. To exercise these rights, please contact us at [email protected].
Access & Correction: You may request access to your data and ask for corrections if inaccurate.
Data Deletion: You may request removal of your personal data, subject to legal retention requirements.
Marketing Opt-Out: You can unsubscribe from marketing communications at any time by clicking "unsubscribe" in emails or contacting us directly.
Cookies & Tracking Preferences: You can manage cookie preferences through your browser settings.
6. Data Security
While we strive to protect your data, no online transmission or storage method is 100% secure. We take appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. Measures include:
Secure server environments with SSL encryption.
Access control policies limiting internal data access.
Routine security monitoring and software updates.
Compliance with industry best practices for data storage and handling.
7. Third-Party Websites & Services
Our website may contain links to third-party websites or services, including external wedding vendors or social media platforms. We are not responsible for the privacy practices or content of these external sites.
8. Changes to this Privacy Policy
We reserve the right to modify this Privacy Policy at any time. Changes will be reflected on this page with an updated "Last Updated" date. If significant updates occur, we will notify you by email or website notice.
9. Contact Information
If you have any questions about this Privacy Policy or how your data is handled, please contact us at:
Email: [email protected]
Postal Mail: BrightVow Ceremonies, ATTN: Cody Holder, 2174 Wooster St, Nolanville, TX 76559
Phone Number: (361) 894-4604
10. Acknowledgement & Consent
By using our services or providing your information, you acknowledge that you have read and agree to this Privacy Policy.
BrightVow Ceremonies
Based in Nolanville, TX
Serving Couples Across the U.S.
© 2024 The Kyote Group, LLC
BrightVow Ceremonies
Based in Nolanville, TX
Serving Couples Across the U.S.